Dallas Charter Bus & Minibus Rental Prices: How Much Does a Dallas Bus Rental Cost?
Charter bus rental prices in Dallas typically range from $170 to $500 per hour or $1,800 to $3,800 per day depending on the type of vehicle and length of your trip. The exact price will depend on several factors including the size of your group, the type of bus you need, how far you are traveling, and the time of year. To get an accurate quote for your next trip, call us anytime at 945-468-5590 or use our online quote tool. You can get instant pricing estimates in 30-seconds, and then compare pictures and amenities for each bus before booking! Below, we’ve provided estimated rates and explained the main variables that impact your total cost.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Bus Rental Cost?
The average cost of a charter bus rental in Dallas is about $2,000 to $3,800 per day or $200 to $500 per hour for a full-size 56-passenger coach bus. Minibus rentals are generally less expensive, ranging from $1,300 to $3,200 per day or $145 to $428 per hour depending on the size (18-, 20-, or 25-passenger) and features. For trips outside the city, you may also be quoted a per-mile rate of $4.00 to $8.00 depending on the distance and vehicle type. These prices include all mileage, fuel, and standard amenities, but do not include optional add-ons like Wi-Fi, premium sound systems, or custom wraps.
- 56-Passenger Coach Bus – $197 – $519 per hour · $1,600 – $3,800 per day · $5.00 – $8.00 per mile
- 25-Passenger Minibus – $165 – $428 per hour · $1,300 – $3,200 per day · $4.00 – $7.00 per mile
- 20-Passenger Minibus – $157 – $414 per hour · $1,300 – $3,100 per day · $4.00 – $7.00 per mile
- 18-Passenger Minibus – $145 – $404 per hour · $1,300 – $3,000 per day · $4.00 – $7.00 per mile
What Factors Influence Bus Rental Pricing in Dallas?
Several key factors will determine the final price of your bus rental:
- Trip Duration: Longer trips generally cost more because the bus will be reserved for multiple days. Local day-trips within Dallas County are usually charged by the hour, while multi-day itineraries to Houston, Austin, or San Antonio are priced by the day or mile.
- Group Size: Larger groups require bigger buses, which are more expensive. A 56-passenger charter bus costs more than an 18-passenger minibus, but the per-person rate may be lower if you fill every seat.
- Time of Year: Peak season for charter buses in Texas is spring and fall when schools, sports teams, and wedding parties are most active. Rates are highest from March through May and September through November. Summer and winter months may be slightly cheaper.
- Itinerary: Trips with multiple stops, long distances, or overnight stays will increase the cost. If your itinerary requires the bus to remain with your group for several days, you’ll pay for each day the vehicle is reserved.
- Pickup Location: If your trip starts outside the Dallas-Fort Worth Metroplex, you may be charged extra for the bus to travel “empty” (deadhead) to your pickup point. This is common for groups originating in Denton, McKinney, Waxahachie, or other outlying areas.
- Amenities: Standard features like reclining seats, climate control, and luggage storage are included in every rental. Optional upgrades—such as onboard restrooms, TVs/DVD players, Wi-Fi, power outlets, leather seats, or PA systems—may add to the total cost.
When you call our team, be ready to provide details about your passenger count, travel dates, pickup/drop-off locations, and any special requests. This will help us give you the most accurate quote possible.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Dallas, TX and around Texas. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Dallas Corporate Shuttle Between Downtown and Las Colinas
A tech company in downtown Dallas wants to provide daily commuter shuttles for employees who live in Irving/Las Colinas. They book a 25-passenger minibus to make two round-trips each weekday (one morning, one evening). The route covers about 15 miles each way via I-35E and TX-114, with no major detours. The company signs a three-month contract at $1,400 per day, which includes all mileage, fuel, and basic amenities like Wi-Fi and power outlets. Over 60 business days, the total cost comes to $84,000. With 25 riders per trip, the per-person cost is about $56 per day, or $2.24 per ride.
Field Trip to the Perot Museum and Dallas Zoo
An elementary school in Plano is planning a field trip to the Perot Museum of Nature and Science and the Dallas Zoo for 100 students and 10 chaperones. The group departs at 8:00 AM, spends the morning at the museum, eats lunch at Klyde Warren Park, visits the zoo in the afternoon, and returns by 4:00 PM. They rent two 56-passenger charter buses at $2,400 each for the day. The total cost is $4,800, which covers all transportation, parking fees, and standard amenities. With 110 passengers, the per-person cost is about $44.
Wedding Shuttle From Hotel to Venue in Grapevine
A bride is hosting her wedding at Paradise Cove on Lake Grapevine, with guests staying at hotels near DFW Airport. She books an 18-passenger minibus to run continuous loops between the hotel block and venue from 4:00 PM to midnight. The total distance is 10 miles each way via TX-121 and TX-26. The rental lasts 8 hours at $150 per hour, totaling $1,200. This price includes unlimited trips, bottled water, and Bluetooth audio for music playlists. With 40 guests using the shuttle throughout the night, the cost averages $30 per person.
Sports Team Travel to Tournament in Houston
A youth soccer club based in Richardson is traveling to Houston for a weekend tournament. The team consists of 16 players, 2 coaches, and 6 parents. They book a 20-passenger minibus for a three-day trip: departing Friday afternoon, playing games Saturday and Sunday, and returning Sunday evening. The round-trip distance is 500 miles via I-45. The quote is $5,000 ($1,666 per day), which includes all driving hours, tolls, and two nights of hotel accommodation for the driver. With 24 people sharing the cost, it comes to about $208 each.
Concert Group Outing to Dos Equis Pavilion
A group of friends in Arlington is attending a summer concert at Dos Equis Pavilion in Fair Park. They want to avoid parking hassles and enjoy drinks responsibly. They rent a 25-passenger minibus for door-to-door service: pick-up at a central location in Arlington, drop-off at the venue, standby during the show, and return after midnight. The total duration is 6 hours at $180 per hour, for a total of $1,080. Split among 20 riders, the cost is $54 each—less than the price of two UberXL rides during surge pricing.
Multi-day Charter for College Tour Across Texas
A high school guidance counselor is organizing a college tour for 30 juniors and seniors to visit UT Austin, Texas A&M in College Station, and Baylor University in Waco over four days. They book a 56-passenger charter bus to accommodate students, chaperones, and luggage. The itinerary covers 700 miles round-trip, with overnight stays in Austin and College Station. The package price is $9,000 ($2,250 per day), which includes all transportation, driver’s hotel room, and onboard amenities like Wi-Fi, DVD player, and restroom. Divided by 32 participants, the cost is $281 per person.